LOS ANGELES, CA
Loews Hollywood Hotel
APRIL 11 - 12, 2024
 

Volunteer

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Welcome DigiMarCon West 2024 Volunteers!

Interested in attending DigiMarCon West 2024 but the registration price is restrictive? We can always use some extra hands on site and have a limited amount of spots available to those wishing to contribute some volunteer hours during the event.

In exchange for your help, we are happy to offer our volunteers passes at no cost.

Volunteer Benefits

Conference Volunteers receive a Staff Pass which is similar to the All Access Pass, and gives you access to the conference sessions and networking events when you are not on your shift.

Volunteers receive:

  • Staff Pass
  • Staff Polo Shirt
  • Conference Swag Bag
  • Certificate of Appreciation
  • Access to all Conference Sessions, once shift is complete or as duties allow.
  • Access to Networking Events, once shift is complete.

Volunteer Requirements

Conference Volunteers are required to:

  • Be at least 18 years of age
  • Work a minimum of 15 hours
  • Attend the mandatory Volunteer Orientation and assist in pre-event preparation activities
  • Be available during all dates of the entire conference
  • Have a valid email address (no sharing of email addresses, please)
  • Be responsible for working with Volunteer Manager to create your own schedule
  • Agree to the Volunteer Release & Waiver of Liability
  • Acknowledge and adhere to the Volunteer Policies and Guidelines

Volunteer Roles

Before applying, please click the plus signs next to each available volunteer role below for descriptions:

Registration Support



In this role you will:



  • Welcome attendees to DigiMarCon West 2024 Conference

  • Assist attendees with digital check-in

  • Distribute badges, lanyards, and tote bags and answer any general questions from attendees

  • Remind attendees to wear badges at all times

  • Handle any registration issues (ie. purchasing upgrades, reprinting a badge)

  • Serve as Info Desk where attendees can inquire about other things related to the locale or conference (i.e. local maps, nearby restaurants, conference speakers, conference events, etc.)

  • Volunteer registrars will work with our hired professional on-site Registration Manager, and will receive individual detailed training onsite, including an introduction to the registration software


Registration volunteers must be computer literate and have the ability to stay calm when faced with a large crowd with lots of questions. Enjoying working with people is a must. Standing will be required for busy times. This position requires ability to trouble-shoot, process questions/information, and be a positive face for DigiMarCon West 2024. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for first-time attendees.



Hospitality Support



In this role you will:



  • Greet and welcome attendees, providing directions and general information for the conference venue, as well as seeing to their general comfort

  • Help direct attendees to the right rooms and point out where events are being held

  • Checking in volunteers as they report for duty

  • Handling Lost and Found inquiries

  • Checking in and out supplies from the Supply Room


Hospitality Volunteers will be stationed at the Help Desk and report to the Support Manager. Hospitality volunteers must be computer literate and have the ability to stay calm when faced with a large crowd with lots of questions. Enjoying working with people is a must. Standing will be required for busy times. This position requires ability to trouble-shoot, process questions/information, and be a positive face for DigiMarCon West 2024. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for first-time attendees.



Exhibition Support



In this role you will:



  • Responsible for checking in and assisting exhibitors

  • Monitoring attendee access to the Exhibition Hall during public hours

  • Work closely with exhibitors and will help execute on events and activities happening throughout the Exhibition Hall

  • Encouraging attendees to visit the Exhibition Hall


Hospitality Volunteers will be stationed at the Help Desk and report to the Support Manager. Hospitality volunteers must be computer literate and have the ability to stay calm when faced with a large crowd with lots of questions. Enjoying working with people is a must. Standing will be required for busy times. This position requires ability to trouble-shoot, process questions/information, and be a positive face for DigiMarCon West 2024. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for first-time attendees.



Workshop Attendant



In this role you will:



  • Main contact for Workshop Facilitator to turn to for assistance/questions during workshop

  • Assist Workshop Facilitator with technical setup: connecting to projectors, microphone audio levels, room lighting and general troubleshooting

  • Ensure room is setup and clean, speakers have what they need and ensure the logistics of the session run smoothly

  • Check badges of attendees coming into the Workshop session and remain available during the session

  • Direct VIP’s to their reserved seating

  • Distribute Workshop Session Handouts

  • Distribute and collect Evaluation Forms, asking the audience prior to the start of the workshop to fill out the evaluation forms before leaving the workshop

  • Complete a Room Count Log Sheet

  • During Workshop

  • Work closely with Event Manager who will make the rounds to all Workshop rooms prior to the start of each session, making sure any issues are addressed

  • May be needed to assist with other miscellaneous conference tasks.

  • After the final workshop they must pack away all Workshop equipment

  • Workshop Attendants will be briefed by, and work closely with Event Manager

  • Join the Event Manager for the Workshop Facilitator Briefing


Note: This role requires strong people skills and great communicators. All Workshop Attendants must have PC and AV experience.



Timekeeper



In this role you will:



  • Ensure General Session keynotes are running on schedule by timing each of the speakers according to the timings given in the agenda

  • Setting and starting the table stop watch timer for each new speaker.



PowerPoint Technician



In this role you will:



  • Ensure General Session PowerPoint slides are switched to the correct PowerPoint slide on schedule according to the timings given in the PowerPoint slide schedule



Stage Technician



In this role you will:



  • Hold Speaker badges during their keynote.

  • Assist Speakers put on Lavalier Microphones before going to the platform

  • Ensure Lavalier Microphones are set to the correct volume level

  • Ensure Speakers are wearing the Lavalier Microphones before coming to the podium

  • Ensure Lavalier microphones are not on when they are meant to be off

  • Ensure Lavalier Microphones are turned on when Speaker goes to podium and turned off when Speaker leaves podium



Speaker Coordinator



In this role you will:



  • Responsible for ensuring Speakers are where they are supposed to be at the right time

  • If a Speaker is missing, this person will help locate him/her and get them to their session

  • Materials that will be provided to the Speaker Coordinator include speaker contact info and photos



Usher/Badge Monitor



In this role you will:



  • Make sure everyone who wants to pass the ‘check point’ has a valid badge and the right access permissions

  • There are a handful of badge types that this role will need to be familiar with – and you will need to familiarize yourself with this badges

  • Direct VIP’s to their reserved seating


Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedules, the Conference Program Guide, the conference mobile app, room locations, etc.


If you’re a people person this will be a great role for you!



Evening/Special Events Attendant



In this role you will:



  • Help organize prepare and set-up for special networking events

  • Special event volunteers will receive individual instructions by our Event Operations Manager



Meal Attendant



In this role you will:



  • Assist venue catering staff before, during and after each Food and Beverage Services, including; networking breaks, receptions etc.

  • Ensure correct sponsor signage is displayed for each Food and Beverage Service

  • Ensure correct sponsored items are included for each Food and Beverage Service



Note Taker



In this role you will:



  • Attend various sessions throughout the conference, taking explicit notes on the topic, speakers and key quotes and takeaways for use in daily wrap-up articles, with a lens toward capturing these takeaways for potential use in follow-up articles

  • Distill notes down to 1-2 paragraphs per session attended, and turn in to the Managing Editor no later than the following day

  • This position requires a personal laptop


If you like to write and have a discerning ear and a knack for culling interesting details from potentially technical material, this is the role for you! If you are interested in this role, please send a writing sample to our Editor in Chief, who can speak with you further about this opportunity.



Safety and Security



In this role you will:



  • Keep the event safe, secure and enjoyable for all those who attend

  • Perform routine search procedures utilizing bag searches prior to attendees entering the venue

  • Provide a visual deterrence by maintaining high visibility at all times

  • Conduct detailed observations of people and property within their area of responsibility

  • Ensure attendees are always wearing their conference badges at all times

  • Patrol grounds of Conference venue to protect against terrorism, theft of property and other illegal activities

  • Observe attendees to ensure that they are abiding by the rules and regulations of the venue at all times

  • Alert Event management to any safety hazards to be fixed

  • Alert Event management to any equipment to be secured

  • Perform crowd control, and may be required to direct traffic after the event is over



Setup & Take-down



In this role you will:



  • Assist in setting up and taking down of exhibits, signage, equipment, furniture, supplies, before, during and after the conference


Ability to do lots of heavy lifting is required.



Floater



In this role you will:



  • Daily duties will change depending on needs that develop throughout the conference and will be directed by your Volunteer Manager

  • Wears many different hats, and is flexible so as to fill in as needed and directed

  • Available for special requests, session needs, handling issues that come up during the day, supporting other volunteer positions, and jumping into any role that requires assistance

  • A floater may have several different assignments within the course of a day

  • A floater may be asked to roam the entire conference area looking for issues you can handle or that need attention by staff



Social Media Assistant



In this role you will:



  • Maintain, manage and curate the official conference Social Media Outlets (Twitter, Facebook, Google+, LinkedIn, Pinterest, Instagram)

  • Source and post relevant social updates

  • Select best photos from onsite Photographers to be used in Social Media Outlets


These volunteers must be experienced social media marketers and “Tweeters” who are knowledgeable about tweeting protocol and Twitter best practices (use of hash tags, re-tweeting and attribution, etc.). Volunteers must be on site for the duration of the conference. Volunteers will not be posting social media messages as official representatives of DigiMarCon West 2024 but will coordinate with DigiMarCon West 2024 staff to ensure consistency of message.



Photographer(s)



We are looking for a couple of experienced volunteer photographers who can take photos of our event to capture all the networking and energy buzzing at the conference. Photographers are needed to properly document all aspects of the conference and provide Event Management with copies of the best photos to use on our website, social media outlets, newsletter and other media.


If you are interested in this role, please send us examples of your work or a portfolio to Event Management.


Please note: This role is for those with developed photography skills that can provide their own professional HD camera for the job.



Videographer(s)



Do you have HD video equipment? Do you love short film/advert work and would love to help film for DigiMarCon West 2024 Conference? We are looking for a couple of experienced volunteer videographers who can take short films of our event to capture all the networking and energy buzzing at the conference. Videographers will also interview selected Speakers and Attendees about their positive experience at DigiMarCon West 2024 conference. Videographer is needed to properly document all aspects of the conference and provide Event Management with copies of the raw footage which will be edited later to make a highlight video and positive testimonial clips.


If you are interested in this role, please send us examples of your work or a portfolio to Event Management.


Please note: This role is for those with developed photography skills that can provide their own professional HD video equipment for the job.



Volunteer Application

Please fill out the application form below to apply for a volunteer position and our Event Management will be in touch with you!

Please note, acceptance into the Volunteer program, along with the volunteer’s schedule and assignments, will be made in accordance with the needs of conference management.

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The DigiMarCon Difference

Business and marketing professionals have a lot of choice in events to attend.
As the Premier Digital Marketing, Media and Advertising Conference & Exhibition Series worldwide
see why DigiMarCon stands out above the rest in the marketing industry
and why delegates keep returning year after year

Global Event Series

DigiMarCon is the Largest Digital Marketing, Media and Advertising Conference & Exhibition series in the world, with annual events held in all continents (North America, Latin America, Europe, UK, Asia Pacific, Middle East and Africa) in 13 countries (United States, Canada, Australia, New Zealand, United Kingdom, Ireland, Netherlands, Spain, Brazil, Singapore, India, United Arab Emirates and South Africa), across 33 cities (New York, Philadelphia, Boston, Toronto, Vancouver, Montreal, Houston, Dallas, Chicago, Los Angeles, San Francisco, Seattle, Washington DC, New Orleans, Atlanta, Detroit, Miami, Denver, San Diego, Phoenix, Las Vegas, Honolulu, London, Dublin, Amsterdam, Barcelona, Johannesburg, Cape Town, Dubai, Sydney, Auckland, Singapore and Sao Paulo). All DigiMarCon Events can be attended in-person or online. Wherever you are located there is a regional DigiMarCon event nearby you can attend.

5-Star Luxury Event Venues

DigiMarCon Conferences are held in top luxury 5-star event venues across the world such as; Royal Caribbean Cruise Ships, Olympic Stadiums, Marina Bay Sands Expo & Convention Centre and Wynn, JW Marriott, Marriott Marquis, Hyatt Regency, InterContinental, The Westin, Renaissance, Hilton, Conrad, W, Sheraton, Loews and Sofitel Hotel properties. Discount hotel room rates at each venue hotel means no hassle getting to and from the venue each day.

Extensive & Memorable Networking Experiences

Building relationships matter! At DigiMarCon Conferences we have more networking breaks on our program than others. On average there are 8 Networking breaks at each event giving delegates ample opportunities in a relaxed atmosphere to meet others over the 2-days at the event; from 1-hour round table networking luncheons to 3-hour dinner receptions. These networking breaks are set in picturesque locations to facilitate memorable experiences while fostering new relationships. Such experiences include enjoying cocktails and the Sunset over the Pacific Ocean on a private Ocean Terrace in Santa Monica, to being on the Sydney Olympic Stadium playing arena at night enjoying cocktails under the lights, to dining at the 360 Revolving Restaurant at the top of the CN Tower in Toronto for a Dinner Reception, enjoying cocktails on a private promenade overlooking Times Square in New York City, or having fun at the Dazzles Night Club onboard the Royal Caribbean Oasis of the Seas for a Farewell Party, etc.

Industry Thought Leaders from Leading Brands

DigiMarCon Keynotes, Panels and Master Classes are facilitated by the foremost thought leaders in the industry, from celebrity social media influencers to CMO’s from the largest Fortune 500 company brands that are disrupting the digital marketing, media and advertising industry, such as Google, Facebook, Microsoft, Amazon, Oracle, Adobe, eBay, Netflix and more. All presentations are pitch-free, and include actionable takeaways, case studies, strategies and tactics, ready to be applied when back in the office.

Premium Comfortable Meeting Spaces

At DigiMarCon Conferences you are never ‘left in the dark’…. literally, in a large room far away from the stage and speakers, crushed in tight theater seating, without even a table, while sitting in the dark. At DigiMarCon all delegates have premium meeting space in luxurious ballroom well-lit spaces, with comfortable seating with table enabling delegates to use their laptop to take notes with ample charging facilities onsite in a comfortable space to learn and thrive. All tables are situated close with direct view of the stage.

Value for Money & Generous Discounts

DigiMarCon Conferences are affordable to attend, from single-day event passes up to two-day VIP options at a fraction of the cost of other industry events. We offer significant discounts for early bird registrations. Additionally, on top of time-limited discount pass rates, because budgets are tight, we want to make sure all groups have a chance to attend DigiMarCon. For government employees, students, academic, startups, non-profit organizations and teams, we offer generous discounts off the prevailing registration price.

Collaborative Learning & Audience Participation

Attend DigiMarCon and you become part of the show! DigiMarCon Conferences tap into the talent of the room, drawing from the knowledge and experience of the professionals in the audience. All DigiMarCon events include regular interactive question and answer sessions with speakers and the audience ideal for collaboration, audience polls, along with ice-breaker and group exercises, steered by charismatic Emcees.

Meet the Speakers in Person

DigiMarCon Conferences put you right up and close with the speakers giving you the opportunity to meet these social media influencers which you follow in person. Speakers are never hidden in private speaker rooms away from the audience, they are in the auditorium sitting right beside you and participating.

Exceptional Customer Service

Attending a conference is a well-researched decision. There are many factors to consider such as location, time, venue, cost, speakers, content, etc. At DigiMarCon our results-obsessed Customer Service team are at your service before, during and after the event to help with your needs. It’s at the core of what we do — it drives our business. Offsite, we are ready to assist you via phone, ticket or chat. Onsite at our Conferences, friendly DigiMarCon staff serve as your hosts. They welcome your input and are happy to assist you.

TECHSPO Technology Expo

At all DigiMarCon Conferences is the co-located exclusive event TECHSPO Technology Expo, which showcases the new generation of technology and innovation, including; AdTech, MarTech, Internet, Mobile and SaaS technologies. Be inspired, amazed and educated on how these evolving technologies will impact your business for the better. Unlimited Access to TECHSPO Technology Expo is included with all DigiMarCon passes.

On Demand Library Access

DigiMarCon All Access & VIP Passes include a 12-month on demand access to hundreds of hours of DigiMarCon speaker keynotes, panels and master class presentations from recent DigiMarCon Conferences, including videos, slide decks and key takeaways, available on demand so you can watch what you want, when you want.

The Largest Digital Marketing, Media & Advertising Community

Attendees of DigiMarcon Conferences gain membership to an exclusive global Digital Marketing, Media and Advertising Community of over 500,000 worldwide subscribers to our award-winning digital marketing blog and over 100,000 members to the International Association of Digital Marketing Professionals (visit https://iadmp.org). This global community comprises of innovators, senior marketers and branders, entrepreneurs, digital executives and professionals, web & mobile strategists, designers and web project managers, business leaders, business developers, agency executives and their teams and anyone else who operates in the digital community who leverage digital, mobile, and social media marketing. We provide updates to the latest whitepapers and industry reports to keep you updated on trends, innovation and best practice digital marketing.

Safe, Clean & Hygienic Event Environment

The events industry has forever changed in a world affected by COVID-19. The health and safety of our guests, staff and community is our highest priority and paramount. The team at DigiMarCon is dedicated to ensuring a great experience at our in-person events, and that includes providing a safe, clean and hygienic environment for our delegates. Some of the key areas we have implemented safe and hygienic measures include;

  • Limiting Venue Capacities to allow for Social Distancing
  • Health and Safety Protocols
  • Safe Food and Beverages and Food-handling
  • Sanitation Stations with Hand Sanitizer and Wet Wipes Dispensers
  • Sanitation and Disinfection of Common and High-Traffic Areas
  • Physical Distancing Measures Between Attendees
  • Social Distancing Room and Seating Configurations
  • Non-Contact Thermal Temperature Scanning

Hybrid Events: Attend In-Person or Online

DigiMarCon has always been industry leaders of the Hybrid Event experience for years (a hybrid event combines a "live" in-person event with a "virtual" online component), no one needs to miss out on attending our events. Each DigiMarCon Conference can be attended in-person (with a Main Conference, All Access or VIP Pass) or online (with a Virtual Pass) giving attendees a choice for the experience they want to have. Attending virtually by viewing a Live Stream or On Demand enables participation by people who might be unable to attend physically due to travel or time zone constraints or through a wish to reduce the carbon footprint of the event. If you would like to meet the speakers, network with fellow marketing professionals at refreshment breaks, luncheons and evening receptions, check out the latest Internet, Mobile, AdTech, MarTech and SaaS technologies providers exhibiting then it is highly recommended to attend DigiMarCon in-person. As the largest Digital Marketing, Media and Advertising Conference series with events in 33 international cities worldwide, across 13 countries, there is bound to be a DigiMarCon Event near you to attend in-person if you can.

High-Profile Audience From Leading Brands

DigiMarCon Conference Series is the annual gathering of the most powerful brands and senior agency executives in your region. The Sharpest Minds And The Most Influential Decision Makers - Together for Two Days.

Who Attends Our Conferences
Brands • Agencies • Solution & Service Providers • Media Owners • Publishers • Entrepreneurs • Start-Ups • Investors • Government • Corporates • Institutes of Higher Learning

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